GN 02402.392: Coding Russia Bank Data on the Master Beneficiary Record (MBR)
Effective Dates: 09/29/2017 - Present TN 80 (09-17) GN 02402.392 Coding Russian Bank Data on the Master Beneficiary Record (MBR) This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Russia. The Social Security Administration (SSA) stores IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit. Special coding identifies the data as a Russian direct deposit and allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Russia to the beneficiary's local FI. If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO, DIO) for processing. For more detail on IDD requests and forwarding information, see:
- * GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.
- * GN 02402.205, Direct Deposit Enrollment Outside the U.S.
- * GN 01010.255, Adjudication of Foreign Claims
- * GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization
A. How we receive IDD bank data
- We receive requests to input bank data by mail, phone, or fax in the following formats:
- * Blank check;
* SSA-1199-OP65 International Direct Deposit Signup Form for Russia; or * Any document containing required banking information. NOTE: If upon receipt of the information, there are any discrepancies, follow instructions in GN 00203.020 and GN 02402.025. B. Multi-country contract The processing FI in Russia will have a prefix of 68 at the beginning of the Routing Transit Number (RTN). C. Overview of IDD for Russian IDD payments sent to Russia must be in Russian Ruble (RUB) accounts at local FIs. The beneficiary must provide complete information to the Embassy, Consulate, or DIO for input. DIO faxes incomplete forms to the Federal Benefits Unit (FBU) at the U.S. Embassy or Consulate that serves that territory. The FBU will contact the beneficiary or FI for the additional information. D. Description of Russian IDD bank data The data for coding IDD for Russia comes from banks determined by the FRBKC. The bank data for Russia consists of 52 characters. However, the bank data on the MBR will reflect 27 characters including the country code of Q. E. Procedure for coding Russian bank data The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to SSA. When establishing or changing IDD bank data for Russia, you can use an SSA system (i.e., Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE), etc.). However, you must go to ITS.gov to enter the following: * account number;
- * account ownership;
- * account type;
- * beneficiary address;
- * country;
- * enrollment status;
- * first and last name of the beneficiary;
- * payee indicator;
* payee’s 12-digit Tax Payer Identification (Individualiy Nomer Nalogoplatelshika (INN)), enter in the “Beneficiary ID field” * 9-digit BIK (Bank Identifier Sort Code) The 9 digit BIK and the 20 digit bank account number are both entered in the Country Bank Info field in ITS.gov at the same time. Do not put a space between the two. In the following example, the “5” represents the Russian BIK and the “7” represents the 20-digit account number: “55555555577777777777777777777”. 1. Initial award processing If you are working on an initial award, you must update ITS.gov using the bank account information prior to processing the award to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to SSA. 2. Adding or updating bank data using SSA systems You must update ITS.gov on the same day if you use an SSA system to add or update bank data on the MBR (i.e. Post Entitlement Online System (POS), MACADE, etc.). Enter all POS direct deposit changes according to normal procedures. When coding IDD bank data in an SSA system for Russia within four business days of the current operational month (COM) cutoff date, use the procedure outlined in the following chart: STEP ACTION
- Are you coding an initial claim?
- If yes, go to step 3.
- If no, go to step 2.
- Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.
- REASON: The MBR does not accept the IDD information unless the address is in a foreign country.
- If yes, go to step 3.
- Is the beneficiary's account a RUB account in Russia? If no, STOP.
- REASON: Beneficiaries in Russia can only receive IDD payments in RUB accounts.
The RTN is 680000103 for all IDD to Russia. SSA and FRBKC have designated 68 as the multi-country prefix for Russian IDD. The “3” at the end of the RTN represents the U.S. check digit code for all IDD accounts in Russia. Therefore, there is no need to obtain the check digit code from Title II Interactive Comps.
Code the Type of Account as an “S” for savings or a “C” for checking. If no indicated account type, use a “C” for checking account.
- To code the Depositor Account Number (DAN) for Russia, code as follows:
* Start with a country code of Q * Code 16 digits of the 20 digit Customer Account Number
You must take action on the same business day to enter full BIK and 20 digit Account Number into ITS.gov, along with the information listed in the introduction of GN 02402.392E in this section. If you do not have access to ITS.gov, ask a co-worker who has access to update the required information into ITS.gov. FRBKC will need all of this information in order to process the IDD payment. When this information is not available, FRBKC will reject the payment and return it to SSA. F. Example - Coding Russian Direct Deposit The customer provides us with a signup form for Russia containing the following information: Account Number: 12345678901234567890 1. Derive the RTN as follows The technician will enter the following information for the RTN.
- * Code the RTN of 680000103
* Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking. 2. Derive the DAN as follows The technician will code the DAN for Russia as follows:
- * Start with a country code of Q designated for Russia; and
- * Code 16 digits of 20-digit Customer Account Number “1234567890123456”
* The technician will obtain the following:
- * RTN: 680000103
- * Checking
- * DAN: Q1234567890123456
* The coding in an SSA system will reflect:
- * DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 680000103
- * ACCOUNT TYPE (C/S): C
- * DEPOSITOR ACCOUNT NUMBER: Q1234567890123456
- * CANCEL DIRECT DEPOSIT (Y):
- * DIRECT EXPRESS (Y):
* The MBR reflect the following information: * RTN- 680000103 * DAN- CQ1234567890123456
x← This means that the line was removed and was added – in other words, the "Effective Dates" line at the top of the document has been updated to reflect that the new version is effective as of the date the change was made.